Admin and HSEQ

Job: Admin and HSEQ

Description

The primary role of the Admin. & HSEQ Coordinator is to coordinate and record equipment and personnel
activity to ensure the company is complying with both legislation and the ISO Systems. With this responsibility,
you will engage with all aspects of the following:

Administration
Maintain the office administration to ensure the smooth and efficient running of tasks supporting office and
site. You will act as a support to other office staff by carrying out common office duties. You will maintain a
positive and friendly company image by acting as the first line of contact to visitors, customers, and vendors in
person, online, and via telephone.

Generally, this includes:
- general office administration - emails, filing, printing, copying and scanning
- manage reception area and look after visitors
- general housekeeping
- answer phone calls and transfer them as necessary
- assist other office staff with administration tasks
- assist in planning and arranging events, including organising catering
- draft, format, and print relevant documents
- order office supplies as needed

Resources
Valid personnel and equipment ‘fit for purpose’ certification is critical to the success of the company.

You will:
Personnel
- tracking and recording of personnel movements on a daily basis
- support the Project Coordinator and Operations Director in allocating personnel resources to projects
- identify personnel allocation variance from plan, alerting the Project team to any potential project
variation
- support the HR Manager with all HR documentation
- making up and sending employee packs to new starts
- maintain the training and competency matrix
- monitor the training and competency matrix, ensuring that all certification is kept in date
- coordinating and booking of training
- booking accommodation for employees and record on the register
- assist with the ordering of PPE, tools, equipment, and the likes
Vehicles and Equipment
- tracking and recording of plant and equipment movements

- support the Operations Director in allocating vehicles, plant, and equipment to projects

- ensuring all plant and equipment data packs, LOLERS, PUWERS etc are maintained and issued with
all plant and equipment
- ensuring that all tachographs are reported to the office in line with legislation
- monitoring the plant and equipment maintenance matrices and booking and coordinating repairs,
services, MOT’s etc. as appropriate
- keeping track of vehicle, equipment and plant repairs
- expediting repairs and maintenance programmes
- hiring replacements vehicles, tools or equipment as directed by the Operations Director
- keeping track of all 3rd party vehicles, plant, and equipment hires
- review 3rd party invoices for plant, equipment, and tools
- tracking vehicle check sheets, toolbox talks and diggers checks
- ensuring all tools and equipment checks are carried out
- ensuring insurances are kept up to date

HSEQ Management Systems
- Supporting the Commercial Director with the monitoring and maintenance of the company
accreditations
- Completing and maintaining vendor questionnaires
- Controlling and maintaining registers and recording incidents
- Scheduling and recording office meetings

Other Activities
You will be flexible in your roll and will perform such other tasks and responsibilities as may be reasonably
expected of you to support the wider business function.

About You
You will be a solid people person, who understands the importance of planning and clear communication.

Your personal skills will include:
- strong organisation skills
- attention to detail
- strong written and oral communication skills
- the ability to work to deadlines, at times under pressure
- be a self starter, able to set your own work priorities
- the ability to work with minimal supervision

Skills & Qualifications

Your experience will include:
- at least 1 year in an organisational role
- experience working with HSEQ
- strong MS Office skills, particularly in Excel
- experience working with vehicles/tools/plant would be beneficial but not mandatory
- experience working within the construction industry would be beneficial but not mandatory

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